Our

Privacy

Policy

Version: January 2025

This privacy statement provides information on how NetMatch B.V. (“NetMatch,” “we,” “us,” “our”) processes your personal data. Please read this statement carefully before continuing to use our website or accessing our services and products. As we place great importance on the protection of your personal data, this privacy statement outlines, among other things, the types of personal data we collect and use, as well as the purposes for which we process this data.

Identity
This privacy policy is used by NetMatch B.V., registered with the Chamber of Commerce under number 02062109, and is applicable to the NetMatch.nl website: https://www.netmatch.nl/

Our address
Professor Dondersstraat 46 5017HL Tilburg
Our phone number: +31 (0)13 581 10 88
Our mail address: info@netmatch.nl

Scope
This privacy statement applies to the processing of personal data for which the General Data Protection Regulation (GDPR) and relevant national (implementation) legislation are in force. We process personal data solely in accordance with the applicable privacy legislation and as outlined in this privacy statement.

Personal Data
By using the website, you provide us with certain data, which may include personal data—information that can be directly or indirectly linked to you. We only store and use personal data that you have directly provided, or where it is evident at the time of provision that the data is being submitted to us for processing.

We use the provided personal data solely for the purpose for which it was originally given to us.

Methods of Obtaining and Collecting Personal Data
When you use our website and services and/or contact us, you share certain information with us. This information may include personal data, which refers to any information that can be directly or indirectly linked to you. We retain and process only the personal data that you have voluntarily provided or that is clearly meant for us to process. The personal data collected will only be used for the purposes for which it was provided.

Security
We take measures to protect the website against misuse and unauthorized access to personal data, including the use of SSL-secured connections. It is your responsibility to ensure the security of the devices you use to access and interact with our website, such as by using appropriate antivirus software.

To protect your personal data against loss, misuse, and unauthorized modifications, we have implemented both technical and organizational safeguards. Additionally, we ensure that only those who strictly need access for their work have access to your personal data.

Examples of technical measures we have implemented:
SSL certificate;
Multi-Factor Authentication;
Antivirus and antimalware;
Maintaining log files;
Patch management.

Examples of organizational measures we have implemented:
Only authorized employees can access the data;
Data processing agreements with third parties;
Non-disclosure agreements with third parties;
Monitoring and reviewing log files.

Special categories of personal data
Personal data relating to an individual's religion, beliefs, race, political opinions, health, sexual orientation, or membership in trade unions are considered special categories of personal data. We will always seek your explicit consent before processing these special categories of personal data.

Retention period
After processing the data for the purpose for which it was obtained, we retain the personal data for a maximum of 1 year, after which the data will be deleted. If and to the extent that the contact with NetMatch concerns a complaint, we may retain the personal data for a longer period, namely for as long as the complaint remains unresolved.

If you apply for a job, we will retain your personal data for a maximum period of five years. If the vacancy you applied for has been filled or withdrawn, we will delete all personal data you provided, such as your resume and cover letter, unless you have given us explicit consent to retain your data for a longer period to consider you for future job opportunities.

The legal basis for processing your personal data is the (pre-contractual) execution of an employment agreement or your consent for retaining your information for up to one year.

Please note that certain details, such as a passport photo, place or country of birth, membership in trade unions, sexual orientation, and health status, are considered special personal data. You are not required to include this information in your curriculum vitae or cover letter, as it is not relevant for the assessment of your application.

Contact Form
If you wish to ask a question or contact us for any other reason, you may use the contact form available on our website. The information you provide via the contact form is used exclusively to process your inquiry, request, or comment. In this process, we process the following personal data:

first and last name,
email address,
phone number,
company name.

After responding to your inquiry, we delete your personal data unless it is required for further evaluation or handling related to your contact.

The legal basis for processing your personal data is our ability to fulfill your request or respond to your question or comment.

Telephone and Email Contact
You can also contact NetMatch by phone or email. If you call us, we will inform you in advance that we may process data to handle your inquiry or request. We may ask for personal data to ensure that your question or request is addressed appropriately.

The legal basis for processing this personal data is our ability to fulfill your request for information or to handle your inquiry or comment.

Job Application
During the application process, personal data necessary to assess your suitability as a candidate for the vacant position is collected and stored in an application called Matchme, which was developed by us and is exclusively used by us. We will use this data solely for the purpose of evaluating your application. As you progress through the recruitment process, we may process additional data, such as information required for a background screening.

At the initial stage of the application process, the following data is typically processed:

• Full name, address, place of residence, telephone number, and email address (NAWTE data);

• Date and place of birth;

• Gender;

• Nationality;

• Marital status;

• Curriculum vitae (CV);

• Cover letter;

Details of education, courses, and training.

Access for Customers and Partners
Our SharePoint portal contains information that is exclusively intended for customers and partners. Through this portal, we provide you, as a customer or partner, access to our knowledge related to specific projects. To gain access, you must request an account and provide us with your personal details. If we determine that you meet the access criteria, we will notify you, and you will then have access to the project information.

Since you are requesting the account yourself and thereby participating in the portal, we ask for your consent to process your personal data.

NetMatch SRL
We may share your personal data, such as a curriculum vitae (CV), with the Romanian private limited liability company “NetMatch SRL.” To ensure the proper handling and protection of your personal data, we have entered into a Data Processing Agreement with NetMatch SRL. This agreement ensures that your data is processed in compliance with applicable data protection laws and regulations, and that appropriate technical and organizational measures are in place to safeguard your information.

Data Processors
We may utilize the services of third parties to process personal data. These third parties, known as “processors,” will always operate under the responsibility of NetMatch B.V. and are prohibited from using personal data for their own purposes. We have entered into data processing agreements with these processors.

These processors include our hosting provider and suppliers of online tools. We use these tools, for example, to send newsletters, respond to your questions or comments, and manage job applications.

We may also use third-party applications for handling job applications, such as Apsis or Google Analytics.

Personal data may be processed outside the EU or EEA, typically in the United States. We ensure that any third parties processing your personal data are either Privacy Shield certified or adhere to EU model contracts for data transfers.

Cookies
Cookies are used on our website. We have outlined how we handle cookies in a separate cookie policy.

Websites or Services of Third Parties
This statement does not apply to third-party websites or services that are linked to or associated with our website through hyperlinks or other means. We cannot guarantee that these third parties will handle your personal data in a reliable or secure manner. We strongly advise you to review the privacy statements or other relevant terms and conditions of these third-party websites or services before using them.

Questions, Right of Access, Correction, and Deletion
For any questions regarding our privacy policy or inquiries about accessing, correcting, or deleting your personal data, please feel free to contact us at any time. To prevent misuse, we may ask you to adequately verify your identity.

Under the GDPR, you have the following rights:

• The right to access, correct, or delete your personal data, as well as to restrict its processing and object to (further) processing.

• The right to transfer your data and/or have it transferred to another entity.

• If the processing of personal data is based on your consent, you have the right to withdraw this consent at any time.

• The right to file a complaint with the Data Protection Authority regarding the processing of your personal data by us.

Amendments
We reserve the right to amend this privacy statement at any time. Please review this text regularly to ensure that you are aware of the most up-to-date version.